Solutions
Trade show & conference merch
Booth gear that sets the tone and giveaways worth keeping: staff polos, totes, drinkware, and tiered swag for the crowd, qualified leads, and VIPs.
Start Building Your Merch
Est.$15–24/unit
Product
What you want to put your logo on.
Category
Color
BlueThe base shade of your product.
Exact brand color? .
Material
What the product is made of.
Fabric weight
How thick the fabric is. Heavier is warmer, sturdier and more premium.
How it's applied
The technique we use to put your design on the product. We default to the most popular method, change it any time.
Your configuration
- Product
- Polo shirt
- Color
- Blue
- Material
- Cotton
- Weight
- Standard
- Decoration
- Not chosen yet
$15–24
/ unitAdd a quantity for your total.
Live estimate. Exact quote on submit. Per-unit price shown at each quantity.
Sizes
How many of each size? The per-unit price drops as the run grows.
Enter any quantity and we'll confirm it in your quote.
Volume savings
Per-unit price drops the more you order.
Base
50
9%
100
19%
250
19%
500
19%
1k
Everything else is set. Just your artwork & placement left.
We accept school, district, and company purchase orders, W-9 available on request.How ordering works
What do you supply for conferences and trade shows?
Coordinated booth merch: matching staff polos or quarter-zips and tiered giveaways for the crowd, qualified leads, and VIPs. Pricing is tiered at 50, 100, and 250+ per product, delivered duties paid with US shipping included to one address, and purchase-order friendly. Give us your show dates and we build a timeline that beats move-in.
Trade show & conference merch that gets used
On a crowded show floor, your booth has seconds to read as professional, and your giveaway has months to keep working after the badge comes off. The merch that wins on both counts is coordinated: staff in matching, well-fit apparel and a giveaway useful enough that it lands in a bag instead of a bin.
We help exhibitors tier the whole table. High-volume, genuinely useful items for foot traffic; mid-tier pieces for qualified leads who stop to talk; and premium gifts for VIPs, partners, and the people you most want to remember you. One coordinated order, all on-brand, mocked up for free before the run.
Give us your show dates and booth plan and we'll build a timeline that beats move-in, ship straight to the venue or your office, and help you avoid the classic trap of over-ordering throwaway swag and under-ordering the good stuff.
How much swag per attendee?
Plan by expected foot traffic, then tier it. A useful, on-brand giveaway for the whole crowd, a smaller mid-tier for leads who stop to talk, and a handful of premium gifts for VIPs. These are planning quantities, a +10% overage on the crowd tier is standard practice so you don't run dry.
| Expected attendees | Crowd giveaway (+10%) | Engaged leads (~25%) | VIP gifts (~5%) |
|---|---|---|---|
| 100 | 110 | 25 | 5 |
| 250 | 275 | 63 | 13 |
| 500 | 550 | 125 | 25 |
Each product starts at a published quantity tiers, so smaller tiers often combine (one polo run for staff and VIPs, say) or round up to hit it, we'll flag that in your quote.
Lead time: everything is made to order, so plan backward from move-in, roughly two weeks of production plus a week of shipping, and earlier for premium or multi-item orders. See how far ahead to order event merch for the full working-backward timeline.
Custom tote bags as the conference swag bag
At a conference the tote is not one giveaway among many, it is the container for all of them. Ordering custom tote bags for the registration desk means every attendee leaves carrying your brand rather than the venue's, and the bag keeps working long after the booth comes down: on commutes, at the gym, at the grocery store.
Heavyweight canvas is the right call here because the bag has to survive being loaded with everything else collected on the floor. One bold, high-contrast print on the front panel reads across a hall, and a one-color design keeps the per-piece cost low across a large attendee count.
Prices, sponsor backs and order dates for the swag bag are on conference tote bags.
Trade show giveaway ideas that actually get kept
The best conference giveaways solve a small, recurring need, so they travel home in a bag instead of landing in the bin by the escalator. Think useful over novel: a genuinely good tee, an insulated bottle that replaces the one on someone's desk, a tote that carries everything else home. The test is simple, would an attendee pay a couple of dollars for it? If yes, it earns months of impressions long after the show floor clears.
We build the whole giveaway table as one coordinated, on-brand order and mock it up free before anything runs. Below is how the best exhibitors tier it by audience: match each tier to your expected booth traffic using the per-attendee table above.
Crowd giveaways (high-volume, low unit cost)
For the foot traffic that swings by for a freebie: tote bags, drawstring bags, and tees. These carry your logo cheaply and widely, order the largest quantity here (plus a ~10% overage so you don't run dry before day two).
Lead-magnet mid-tier (for people who stop to talk)
For qualified leads who give you a scan and a conversation: insulated drinkware and water bottles, quality caps, and ceramic mugs that live on a desk. A step up in perceived value that rewards the people worth following up with, usually about a quarter of your crowd number.
VIP gifts (premium, low quantity)
For partners, press, and the accounts you most want to remember you: a premium quarter-zip or another standout piece worth keeping. Small quantities, high impact, roughly the top 5% of your traffic. Pair it with the booth-staff apparel so your team and your best prospects look like one brand.
Popular products for trade show & conference merch
Browse all productsSample mockups
Trade show & conference merch: sample mockups
The pieces teams order most for this: shown here ready to brand with your logo, mixed and matched into one order.
Polo shirt
Tote bag
Stainless steel tumbler
Laptop sleeve
Water bottle
Why teams choose us for trade show & conference merch
A booth that reads premium
Coordinated staff apparel and signage-grade decoration so the whole table looks intentional, not thrown together.
Tiered for real ROI
Crowd freebies, lead-magnet mid-tier, and VIP gifts in one order, so budget lands where it converts.
Beats move-in day
Tell us the show dates and we build the timeline backward so cartons arrive before you start setting up.
Approved vendor, Round Rock ISD
Every piece inspected before it ships. Print wrong, reprint free. Nothing is made until you approve the mockup and the price.
What every order includes
- We supply and procure bulk custom merch, produced as a single made-to-order run
- Apparel, headwear, bags, drinkware, and desk goods
- Sizes mixed in one run at one price per piece, youth and 3XL+ included on core apparel
- Free mockup before you pay, nothing made until you approve
- Every piece inspected before it ships, reprint free if the print is wrong
- Net 30 on approved purchase orders for schools and districts
- Delivered pricing, US shipping included
Trade show & conference merch questions
Plan by expected booth traffic, then tier it: enough useful freebies for the crowd, a smaller batch of mid-tier items for qualified leads, and a handful of premium gifts for VIPs. Share your traffic estimate and we'll recommend quantities that avoid waste.
Yes: each order ships to one US address, so pick the one that fits: the venue, the show's advance warehouse, or your office. Confirm the receiving rules and dates for your show and we'll time delivery to match move-in.
Work backward from move-in: roughly 8 weeks out finalize artwork, 6 weeks out place the bulk order, then allow about 2 weeks of production plus 1 week of shipping. Drop your show date into the deadline calculator for an exact order-by date. For a big Austin week like SXSW, order even earlier, since every order is made to order and shipped in from overseas. Recruiting at a career fair instead? The same backward-planning applies.
You get an instant mockup, and a full quote by the next business morning. Production typically runs about 2 weeks from approved mockup, plus 1 week of shipping, depending on quantity. Working to a specific date? Tell us up front and we'll build a timeline that hits it.
Not within one order. Every order ships, duties paid, to one US address: your office, the school, the event venue, or whoever is coordinating. Each item arrives in bulk cartons, and you hand things out or send them on from there. Need gear in two places? Place a separate order for each address.
Four things, so you can plan around them. We do not ship to individual addresses: each order goes to one US address. We do not warehouse or hold inventory. We do not run an on-demand store where people order one piece at a time. And we do not pack kits or boxes. Every order is one bulk run, delivered in cartons.
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Free mockup before you pay
See your design on the real product and get an honest quote first, no commitment.
Nothing's made until you approve
You sign off on every detail of the final order before anything goes into production.
Delivered pricing, shipping included
Your quote ships to one address with shipping built in, no surprise fees at the end.
Itemized quote by the next business morning (CT). Prices quoted are guaranteed for 30 days.
Ready to build your trade show & conference merch?
Tell us what you have in mind and we'll send a free mockup and an honest quote, nothing's made until you approve it.
Free mockup · Shipped to one US address, duties paid